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Data protection involves measures put across to ensure that, information of an individual is stored in a computer is properly protected from unnecessary access and loss. If data is not properly protected then it can be lost through attacks from viruses or malicious people can steal it. Various measures have therefore been put in place to ensure that data is properly protected to avoid all the glitches brought about by its improper shielding.
Rules and regulations for information shielding compliance are always first off consent. It is important to ensure that you get the consent first before acquiring, holding or using information that belongs to a particular client. Individuals have the rights to view any personal details held on them.
It is therefore important that you bear the above caution in mind when recording information or sending emails. This is because a sensitive information cannot be withheld without any strict reason for doing so, which includes sexuality, race, beliefs, physical and mental health. Take into keen notice that personal information is private information and any exposure of the same to the public could destroy your reputation.
Other important points to note are to review files on a regular basis. This is to ensure that information is retained only when it is necessary; dispose of information securely is no longer required. When you are disposing records, it is advisable to shred paper files and then delete out the date electronic files.
Always scan removable media like flash disks before inserting them into your computer. These devices might contain dangerous viruses that can be disastrous to your files and other documents. Ensure that your computer has an up-to-date antivirus by updating it each other day to efficiently scan these removable media.
Proper information shielding gives one an assurance that they are in safe hands. This form of protection is no way different to life protection. When a client entrust you with private and confidence information, you should always remember that they are putting their trust in you; they believe that you will not betray them by either stealing their information or exposing them to the public.
Creating files and folders permissions is another data protection strategy. This strategy is meant to allow a certain group of people to have access to certain files and folders while at the same time denying another group of people access to the same files and folders. These permissions allow individuals to write, read and execute the various files and folders.
Rules and regulations for information shielding compliance are always first off consent. It is important to ensure that you get the consent first before acquiring, holding or using information that belongs to a particular client. Individuals have the rights to view any personal details held on them.
It is therefore important that you bear the above caution in mind when recording information or sending emails. This is because a sensitive information cannot be withheld without any strict reason for doing so, which includes sexuality, race, beliefs, physical and mental health. Take into keen notice that personal information is private information and any exposure of the same to the public could destroy your reputation.
Other important points to note are to review files on a regular basis. This is to ensure that information is retained only when it is necessary; dispose of information securely is no longer required. When you are disposing records, it is advisable to shred paper files and then delete out the date electronic files.
Always scan removable media like flash disks before inserting them into your computer. These devices might contain dangerous viruses that can be disastrous to your files and other documents. Ensure that your computer has an up-to-date antivirus by updating it each other day to efficiently scan these removable media.
Proper information shielding gives one an assurance that they are in safe hands. This form of protection is no way different to life protection. When a client entrust you with private and confidence information, you should always remember that they are putting their trust in you; they believe that you will not betray them by either stealing their information or exposing them to the public.
Creating files and folders permissions is another data protection strategy. This strategy is meant to allow a certain group of people to have access to certain files and folders while at the same time denying another group of people access to the same files and folders. These permissions allow individuals to write, read and execute the various files and folders.
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