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One of the most common forms of communication that we use today is electronic mail or email. Since the birth of the internet, email has been seen as the future of messaging. Over the years, it has steadily evolved to feature a broad range of applications that go beyond the simple task of sending a plain text message. However, it can be a challenge to use this digital platform especially if you have trouble with organization. To get a better handle on your account, here are some helpful tips below.
Sort it out. When setting up your email account, the first thing you have to do after everything is completed is to create particular folders separate from your main inbox. If you are unsure of how to do this, you can seek help via exchange migration services. This is done to help you automatically filter incoming messages in specific mailboxes and make things more convenient for you.
Urge to purge. Getting spam mail and other pointless junk in your mailbox can be a quite annoying. Deleting unnecessary items is something that you should do in order to pare down your inbox to the essentials. Additionally, emptying your recycle bin must always be performed once at the end of the work day just in case you need to retrieve something you accidentally deleted.
Keep it short. Unless absolutely necessary, you should send emails that are concise and to the point. People nowadays have short attention spans and have very little patience for reading something that is like the first chapter of an epic novel. Keeping your missives brief but understandable will make you worry less about what to write about and keeps you focused on doing other important tasks.
Again and again. If you notice you regularly reply to messages in a similar fashion but have slightly different variations, consider this as a good sign. In fact, most items in your mailbox that require an impersonal response can be addressed using special templates you can create for such instances. This rule is also applicable for composing subject lines.
Bunch them up. In the case of mass sending a single email, there is a way to make this easy. Categorize all of the contacts on your address book into groups like one for your coworkers, your close friends, or your family. This way, you simply have to select the option of adding one group to your sender field and you are good to go.
Stop the alarms. When your computer or your smartphone pings every other hour notifying you about the arrival of a new email in your inbox, this can become a distraction. Most people feel tempted to check their mailbox when they receive alerts and as a result, their efficiency at work can be compromised. Turn off the notifications and you will be freed from temptation.
Back it up. If there are certain messages in your email that you need to keep and have no intention of discarding, have them saved on your computer. Most email programs are free but have a preset amount of storage space. When archiving those items, create a special folder on your computer desktop and transfer them to their new home.
Managing your emails should not create this sense of dread every time you go online to check it. This handy guide should help you discover the ways where you could do this task with ease. Keep your mailbox clear and your mind will do the same.
Sort it out. When setting up your email account, the first thing you have to do after everything is completed is to create particular folders separate from your main inbox. If you are unsure of how to do this, you can seek help via exchange migration services. This is done to help you automatically filter incoming messages in specific mailboxes and make things more convenient for you.
Urge to purge. Getting spam mail and other pointless junk in your mailbox can be a quite annoying. Deleting unnecessary items is something that you should do in order to pare down your inbox to the essentials. Additionally, emptying your recycle bin must always be performed once at the end of the work day just in case you need to retrieve something you accidentally deleted.
Keep it short. Unless absolutely necessary, you should send emails that are concise and to the point. People nowadays have short attention spans and have very little patience for reading something that is like the first chapter of an epic novel. Keeping your missives brief but understandable will make you worry less about what to write about and keeps you focused on doing other important tasks.
Again and again. If you notice you regularly reply to messages in a similar fashion but have slightly different variations, consider this as a good sign. In fact, most items in your mailbox that require an impersonal response can be addressed using special templates you can create for such instances. This rule is also applicable for composing subject lines.
Bunch them up. In the case of mass sending a single email, there is a way to make this easy. Categorize all of the contacts on your address book into groups like one for your coworkers, your close friends, or your family. This way, you simply have to select the option of adding one group to your sender field and you are good to go.
Stop the alarms. When your computer or your smartphone pings every other hour notifying you about the arrival of a new email in your inbox, this can become a distraction. Most people feel tempted to check their mailbox when they receive alerts and as a result, their efficiency at work can be compromised. Turn off the notifications and you will be freed from temptation.
Back it up. If there are certain messages in your email that you need to keep and have no intention of discarding, have them saved on your computer. Most email programs are free but have a preset amount of storage space. When archiving those items, create a special folder on your computer desktop and transfer them to their new home.
Managing your emails should not create this sense of dread every time you go online to check it. This handy guide should help you discover the ways where you could do this task with ease. Keep your mailbox clear and your mind will do the same.
About the Author:
You can get a detailed summary of the benefits you get when you use exchange migration services at http://inligo.us right now.
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