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Did you know that Outlook 2010 works with all your electronic mail services? It can. And if you set this up, you will have a single interface for working with all your email accounts. And if you have a lot of accounts, this can be a huge time and energy saver.
To make all your accounts work together you have to tasks to accomplish these two things. The initial thing is to configure Outlook 2010 to connect properly with your Internet provider's email or AOL mail or Hughesnet or whichever services you use.
One more thing. With a few of these combinations of services you may need to decide which mail protocol you are going to set up. The most common options for this are the IMAP protocol and the POP3 protocol. Outlook 2010 supports both. It also supports other protocols, meaning it will work with most any email account.
All of the above is important, but there's no way I can cover this part of the project here. What you need to do to make Outlook work with each individual email system needs its own article. We need to talk about the other set of tasks.
Other Tasks You Need to Do
The second part of this is knowing how to work with messages from different accounts once you have them set up. The rest of this article addresses that subject.
Exactly what to Do When You Obtain Messages
As soon as you have everything in the first part of the process established, Outlook will automatically examine each e-mail consider you, based upon the settings in your Send/Receive groups.
When they come into Outlook 2010, messages get kept in various spots relying on the messaging process utilized by the service. For example, messages from Gmail or Hotmail accounts typically end up in their very own set of folders, while messages from the majority of other services wind up in the regular Outlook Inbox.
That pleads the question of exactly how you understand which messages are associated with which accounts? The messages that end up in their own unique folders are simple to figure out. For messages from other services, you can always check the To: industry of the message. The email address the message was suggested for will appear there.
Exactly What to Do When You Are Sending Messages
When sending messages, you can control which account Outlook 2010 sends from. Outlook always has a default account for sending email. But you can make it use a different one. Here are the instructions for doing it:
* When you work on a new email message, Outlook 2010 presumes that you intend to send the message from the same account you're working in right now. This is a significant modification to the way it used to work in the past. In previous editions, Outlook presumed you wanted it to send messages with the default account.
* When you are responding to a message, Outlook presumes you want to make use of the exact same account the mail was delivered to. But you can tell it to use a different account if necessary.
* When you forward a message, Outlook again assumes you wish to use the exact same account the message was sent to. You can override this if essential.
You're probably wondering precisely how you tell Outlook to utilize a different account. It's simple as long as you work with the message in a window rather than the Reading Pane. Search for the "From" button. It is located beside the "Send" button, and it just appears if Outlook is set up to manage several accounts. Click the From button and pick the account you want Outlook to use.
Set Outlook's Default Account
You can quickly alter which account Outlook considers the default if that is easier for you. Just complete the following steps:
1. Click the File tab in the ribbon. This opens Outlook's new Backstage view.
2. Click Info in the left-side menu. This shows the "Account Information" screen.
3. Click Account Settings, then click the Account Settings menu option that you see. This takes you to the "E-mail" tabbed page. You will be able to see a list box including a list of the email accounts Outlook is set up to use right now.
4. Tell Outlook which account you wish to set as the default account. This activates the "Set as Default" option in the dialog box.
5. Click the Set as Default option to make the change.
6. Click the Close button to go back to the main window.
That's all you need to do to manage any number of accounts.
To make all your accounts work together you have to tasks to accomplish these two things. The initial thing is to configure Outlook 2010 to connect properly with your Internet provider's email or AOL mail or Hughesnet or whichever services you use.
One more thing. With a few of these combinations of services you may need to decide which mail protocol you are going to set up. The most common options for this are the IMAP protocol and the POP3 protocol. Outlook 2010 supports both. It also supports other protocols, meaning it will work with most any email account.
All of the above is important, but there's no way I can cover this part of the project here. What you need to do to make Outlook work with each individual email system needs its own article. We need to talk about the other set of tasks.
Other Tasks You Need to Do
The second part of this is knowing how to work with messages from different accounts once you have them set up. The rest of this article addresses that subject.
Exactly what to Do When You Obtain Messages
As soon as you have everything in the first part of the process established, Outlook will automatically examine each e-mail consider you, based upon the settings in your Send/Receive groups.
When they come into Outlook 2010, messages get kept in various spots relying on the messaging process utilized by the service. For example, messages from Gmail or Hotmail accounts typically end up in their very own set of folders, while messages from the majority of other services wind up in the regular Outlook Inbox.
That pleads the question of exactly how you understand which messages are associated with which accounts? The messages that end up in their own unique folders are simple to figure out. For messages from other services, you can always check the To: industry of the message. The email address the message was suggested for will appear there.
Exactly What to Do When You Are Sending Messages
When sending messages, you can control which account Outlook 2010 sends from. Outlook always has a default account for sending email. But you can make it use a different one. Here are the instructions for doing it:
* When you work on a new email message, Outlook 2010 presumes that you intend to send the message from the same account you're working in right now. This is a significant modification to the way it used to work in the past. In previous editions, Outlook presumed you wanted it to send messages with the default account.
* When you are responding to a message, Outlook presumes you want to make use of the exact same account the mail was delivered to. But you can tell it to use a different account if necessary.
* When you forward a message, Outlook again assumes you wish to use the exact same account the message was sent to. You can override this if essential.
You're probably wondering precisely how you tell Outlook to utilize a different account. It's simple as long as you work with the message in a window rather than the Reading Pane. Search for the "From" button. It is located beside the "Send" button, and it just appears if Outlook is set up to manage several accounts. Click the From button and pick the account you want Outlook to use.
Set Outlook's Default Account
You can quickly alter which account Outlook considers the default if that is easier for you. Just complete the following steps:
1. Click the File tab in the ribbon. This opens Outlook's new Backstage view.
2. Click Info in the left-side menu. This shows the "Account Information" screen.
3. Click Account Settings, then click the Account Settings menu option that you see. This takes you to the "E-mail" tabbed page. You will be able to see a list box including a list of the email accounts Outlook is set up to use right now.
4. Tell Outlook which account you wish to set as the default account. This activates the "Set as Default" option in the dialog box.
5. Click the Set as Default option to make the change.
6. Click the Close button to go back to the main window.
That's all you need to do to manage any number of accounts.
About the Author:
To use your existing Gmail or Yahoo Mail account, Hotmail or Yahoo Mail account with Outlook 2010, or would like to create new accounts for this purpose, here's what you need to do. Click here for more information.
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