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Land management software, better known just as LMS, is one of the essential tools used by every organization that has to deal with ongoing acquisition and development of lands for various uses. The system should have the ability to fully automate many of the operational, legal, financial and compliance-related aspects. Every LMS needs to have certain features that are designed to fulfill the spatial management needs of companies in the oil and gas sector, brokerage firms, municipal records offices and other government agencies.
Broadly speaking, the system can be divided into two parts, with one focused on the acquisition process and the other one for administration afterwards. Each of these parts has multiple and critical components that help automate specific areas or divisions within the organization. For instance, the lease module handles both acquisition and management of leases.
The initial phase of the transaction before the lease execution involves heavy paperwork, including offer letters, amendments and contracts. The LMS must have the capability to provide the necessary forms and documents for standard leases as well as other types such as receiverships, remainder and third-party leases, etc. Once the transaction is concluded, the system must be programmed to produce LPRs, banker's drafts and payment checks in a timely fashion.
The LMS needs to able to accept scanned documents in all commonly used formats and store it as digital data. It must be able to make mass changes to all stored leases to update specific provisions or nomenclature, if such updates are required on a company-wide level. Lease status tracking and workflow configuration are other desirable features.
The automation will be much more efficient if all the modules are integrated properly. Data that enters the LMS at any place must be made available across the whole system. It will eliminate the need to maintain paper files and move it around manually between isolated divisions. The integration improves the accuracy of the available data, and cuts down on redundant data entry costs. The lack of paper usage also makes the organization more environmentally friendly.
In addition to lease management, the two other most important modules in an LMS are GIS mapping and ownership/tract management. Apart from the core modules, there are certain system administration needs that must be fulfilled. For example, there must be support for user groups and assignment of permission levels for each group. It must also be able to supply standard as well as custom reports.
The standard reporting needs to include rental payments, expirations and leaseholds, among other things. Such reports can be pre-scheduled for delivery to specific users based on their access levels or by manual assignment. Similarly, authorized users must be able to customize reports to include fields such as tract/ownership data, exploration information, etc.
One of the key innovations that has made land management software a lot more useful these days is web-based applications that are device independent. LMS packages can be accessed on the Internet from anywhere by a user with a laptop, tablet or smart phone using a secure connection and a log-in ID. With 24/7 access to the system and instant availability of information even out on the field, the LMS has a huge amount of potential to improve productivity and enable informed decision making without delays.
Broadly speaking, the system can be divided into two parts, with one focused on the acquisition process and the other one for administration afterwards. Each of these parts has multiple and critical components that help automate specific areas or divisions within the organization. For instance, the lease module handles both acquisition and management of leases.
The initial phase of the transaction before the lease execution involves heavy paperwork, including offer letters, amendments and contracts. The LMS must have the capability to provide the necessary forms and documents for standard leases as well as other types such as receiverships, remainder and third-party leases, etc. Once the transaction is concluded, the system must be programmed to produce LPRs, banker's drafts and payment checks in a timely fashion.
The LMS needs to able to accept scanned documents in all commonly used formats and store it as digital data. It must be able to make mass changes to all stored leases to update specific provisions or nomenclature, if such updates are required on a company-wide level. Lease status tracking and workflow configuration are other desirable features.
The automation will be much more efficient if all the modules are integrated properly. Data that enters the LMS at any place must be made available across the whole system. It will eliminate the need to maintain paper files and move it around manually between isolated divisions. The integration improves the accuracy of the available data, and cuts down on redundant data entry costs. The lack of paper usage also makes the organization more environmentally friendly.
In addition to lease management, the two other most important modules in an LMS are GIS mapping and ownership/tract management. Apart from the core modules, there are certain system administration needs that must be fulfilled. For example, there must be support for user groups and assignment of permission levels for each group. It must also be able to supply standard as well as custom reports.
The standard reporting needs to include rental payments, expirations and leaseholds, among other things. Such reports can be pre-scheduled for delivery to specific users based on their access levels or by manual assignment. Similarly, authorized users must be able to customize reports to include fields such as tract/ownership data, exploration information, etc.
One of the key innovations that has made land management software a lot more useful these days is web-based applications that are device independent. LMS packages can be accessed on the Internet from anywhere by a user with a laptop, tablet or smart phone using a secure connection and a log-in ID. With 24/7 access to the system and instant availability of information even out on the field, the LMS has a huge amount of potential to improve productivity and enable informed decision making without delays.
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You can visit the website www.dlmplan.com for more helpful information about Land Management Software And Systems
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